Whiting Consulting is searching for a Proposal Coordinator for our client based in the New York City area. Reporting directly to the Proposal Manager, responsibilities of the Proposal Coordinator include the following.


  • Compiles materials for proposals, ensuring the client’s requirements are fully met. This involves fully comprehending RFP/RFQ requirements, conducting search for appropriate materials, such as related project descriptions and resumes of project personnel.
  • Writes portions of the proposal, including but not limited to, introduction, overview, project approach, and cover letter.
  • Requires complete follow through of copying, assembling final proposal packages, and tracking package delivery.
  • Completes various forms, such as SF254, SF255, SF330, etc.
  • Registering for prequalification to do business with vendors.
  • Produces presentations and work products for interviews/business development.
  • Provides general research for potential leads/new projects.
  • Participates with the Proposal Manager in the selection and recommendation of the appropriate projects and personnel to be included in proposal according to the Request for Proposal (RFP).
  • Proofreading, editing, and standardizing proposal text for proper grammar, spelling, comprehension, and style.
  • Participate in the implementation of strategic marketing initiatives to help meet vision statement and Corporate Marketing Plan goals.
  • Maintains RFP/proposal folders for all active accounts.
  • Participates in conferences, events and trade shows (as needed).
  • Creates, implements, and enforces a consistent company identity via document templates, letterhead, logo usage, etc.
  • Any special projects, as required.
  • Requirements

  • Must have a B.B.A. in English and/or Marketing.
  • Must have experience with proposals in the A/E/C industry; preferably at least 2 years of experience.
  • High-proficiency in Microsoft Word, Excel, PowerPoint, Adobe InDesign, and Deltek Vision.
  • Adobe Photoshop and other graphics programs desirable is a plus.
  • Motivated self -starter who can lead proposal process from pre-RFP planning through delivery. Strong knowledge of proposal development process is preferred.
  • Highly-organized, creative, solution-oriented and team-focused.
  • Must have strong interpersonal relations skills, communication skills, enthusiastic attitude, leadership ability and excellent work ethic.
  • Flexibility to work with a variety of team members and dynamic project demands.
  • Available and willing to work under pressure with overtime, as necessary.
  • Excellent written and verbal skills including the ability to communicate with all levels of staff.
  • Strong organizational and time management skills and proven ability to multi-task and prioritize.
  • Apply by sending your resume to


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