Personal Assistant & Operations Manager (New York, New York)

Whiting Consulting is currently looking for an Operations Manager to join our client’s team. They will be working under the EVP and will be responsible for accounts receivable, report entry, helping and creating organizational and program budgets and data entry.

Responsibilities

  • Maintain and manage operational timekeeping; create monthly and quarterly reports through Open Air; use reports to create presentation slides for quarterly Management meetings.
  • Manage and increase the effectiveness and efficiency of Services (both in-house customers and external customers).
  • Play a significant role in long-term planning, including an initiative geared toward operational excellence.
  • Organization of fiscal documents.
  • Work with all departments to collect and create material for internal company monthly blog, GCS Splash.
  • Regular meetings with the EVP around fiscal planning.
  • Manage the EVP’s Calendar; create internal and client meetings; liason with offsite travel department; monitor execution of monthly and quarterly meetings between EVP and GCS departments.
  • Use Sales force to assist Business Development.
  • Assist HR, Marketing, and Training as needed.
  • Qualifications

  • Proficient in Microsoft Office.
  • Excellent communication skills both verbal and written.
  • Experience in organizational effectiveness and operations management implementing best practices..
  • Demonstrated leadership and vision in managing major projects or initiatives.
  • Excellent interpersonal skills and a collaborative management style.
  • A demonstrated commitment to high professional ethical standards in a workplace.
  • Excels at operating in fast pace community environment.
  • Ability to challenge and debate issues of importance to the organization.
  • Ability to look at situations from several points of view.
  • Persuasive with details and facts.
  • Delegate responsibilities effectively.
  • High comfort level working in a diverse environment.
  • Apply by sending your resume to resumes@whitingconsulting.com.

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